Fox Technologies
Microsoft 365 Backup & Archiving Leeds
Microsoft 365 Backup & Archiving Leeds provides secure, independent protection for your business email, files, and cloud data.
Microsoft 365 Backup & Archiving Leeds ensures recoverability, compliance, and long-term data retention beyond Microsoft’s native limits.
Microsoft 365 Backup & Archiving is designed for UK organisations that rely on Exchange Online, OneDrive, SharePoint, and Teams for day-to-day operations and require structured, recoverable protection of business-critical data.
Many businesses assume Microsoft automatically provides full backup and retention. In reality, Microsoft operates a shared responsibility model. While native retention and recycle bins exist, they are not independent backups and do not provide tamper-resistant archiving. Accidental deletion, ransomware encryption, insider error, or licence removal can result in permanent data loss.
Our Microsoft 365 Backup & Archiving service provides an independent, cloud-to-cloud backup platform combined with secure, searchable email archiving. Backup protects against operational data loss. Archiving protects historical records for compliance, dispute resolution, and governance.
This service is suitable for:
Businesses subject to contractual or regulatory data retention requirements
Organisations pursuing Cyber Essentials or Cyber Essentials Plus
Companies requiring insurer-aligned data protection controls
Microsoft 365 cloud-first environments
Management teams seeking defensible recovery capability
We implement structured backup policies for Exchange Online, OneDrive, SharePoint, and Teams data, alongside secure long-term email archiving separated from live mailboxes. This ensures data remains recoverable even if a mailbox is deleted, compromised, or reconfigured.
Our solutions align with guidance from the UK National Cyber Security Centre (https://www.ncsc.gov.uk) and Microsoft’s shared responsibility model (https://learn.microsoft.com/en-us/azure/security/fundamentals/shared-responsibility).
Fox Technologies delivers fully managed deployment, monitoring, policy configuration, and restoration support, providing clarity, accountability, and recoverability across your Microsoft 365 estate.
Why Microsoft Native Retention Is Not a Backup
Microsoft 365 retention policies are designed for governance, not disaster recovery.
Retention:
Is not isolated from ransomware
Can replicate encrypted or corrupted files
Does not provide point-in-time tenant-wide restore
May not protect against malicious administrator actions
Independent backup ensures data is stored outside the Microsoft tenant environment and remains recoverable under worst-case scenarios.
What Our Microsoft 365 Backup Covers
Exchange Online Backup
Individual email restore
Mailbox-level recovery
Granular item-level recovery
Protection against deletion and compromise
OneDrive & SharePoint Backup
File and folder restore
Version rollback
Site-level recovery
Protection against mass deletion or encryption
Microsoft Teams Data Protection
Backed document libraries
Channel file restoration
What Our Microsoft 365 Backup Covers
Exchange Online Backup
Individual email restore
Mailbox-level recovery
Granular item-level recovery
Protection against deletion and compromise
OneDrive & SharePoint Backup
File and folder restore
Version rollback
Site-level recovery
Protection against mass deletion or encryption
Microsoft Teams Data Protection
Backed document libraries
Channel file restoration
What Our Microsoft 365 Backup Covers
Exchange Online Backup
Individual email restore
Mailbox-level recovery
Granular item-level recovery
Protection against deletion and compromise
OneDrive & SharePoint Backup
File and folder restore
Version rollback
Site-level recovery
Protection against mass deletion or encryption
Microsoft Teams Data Protection
Backed document libraries
Channel file restoration
Secure Email Archiving & Retention
Archiving is not backup. It is secure, tamper-resistant record keeping.
Our archiving platform provides:
Independent storage separate from live mailboxes
Policy-based retention periods
Full-text historical search
Protection following licence removal or mailbox deletion
Support for SARs and dispute investigation
This aligns with good governance practice and can support ICO expectations (https://ico.org.uk).
Security & Compliance Alignment
Our Microsoft 365 Backup & Archiving service supports:
Cyber Essentials risk reduction
UK GDPR data protection principles
Business continuity planning
Insurer security questionnaires
Internal governance frameworks
It integrates naturally with our:
Cyber Security Services
Microsoft 365 Support
Cyber Essentials Leeds
Backup restores operational data.
Archiving preserves defensible history.
Fully Managed by Fox Technologies
We provide:
Deployment and configuration
Retention policy design
Monitoring of backup status
Restore testing support
Ongoing administration
We do not rely on default settings. All policies are structured and documented.
Call to Action
If your organisation relies on Microsoft 365 and requires defensible recovery capability, speak to our team today.
Contact us via:
https://foxtechnologies.co.uk/contacts/
We will assess your current configuration and provide clear, structured recommendations.
Microsoft 365 Backup & Archiving Leeds
Does Microsoft 365 include full backup by default?
No. Microsoft provides retention and recycle bins, but not independent, isolated backup protection against ransomware or malicious deletion.
What is the difference between backup and archiving?
Backup protects against operational data loss and allows restore. Archiving preserves long-term, tamper-resistant records for compliance and search.
Can deleted mailboxes still be recovered?
With independent backup and archiving in place, mailboxes can often be restored even after licence removal or deletion.
Is this required for Cyber Essentials?
While not mandatory, independent backup and recoverability are strongly aligned with Cyber Essentials risk reduction objectives.
How often should restore testing be performed?
Restore testing should be conducted periodically to ensure backups are valid and recovery processes are understood.
✔ Gain clarity on your current IT risks and support structure
✔ Understand where your Microsoft 365 and identity controls may need strengthening
✔ Receive practical guidance tailored to your business operations
✔ Establish defined service levels and predictable support costs
✔ Reduce reactive IT issues through structured governance
✔ Speak directly with a qualified engineer — not a generic call centre
Ready for structured IT support?
Speak to Fox Technologies today and strengthen your business technology framework.
